Site Selection Made Simple
We simplify the site selection process by acting as a single point of contact for meeting planners. From large-scale conventions to intimate meetings, we gather availability, pricing, and key details from convention centers, hotels, and unique venues, then package everything into one clear, easy-to-compare bid packet. Our goal is to save you time, reduce back-and-forth, and help you make confident, informed decisions.
Our services include:
- Coordinating convention center and meeting venue bids
- Sourcing hotel room blocks that align with your meeting needs
- Compiling all responses into one comprehensive bid packet
- Creating comparison grids for easy side-by-side evaluation
- Assisting with selection of off-site venues for receptions, dining, and events
- Recommending local experiences and activities to enhance your program
Conference Services
Visit Tacoma-Pierce County is proud to offer a variety of services designed to make your meeting a success. Whether your meeting has 50 or 2,000 attendees, we're here to support you and help craft a memorable experience.
Destination Materials
We'll supply your event with however many Visit Tacoma-Pierce County visitor guides, destination maps, and dining guides you need.
Events Calendar
Add your event to our events calendar. Visited by 400 people nearly every day, this a perfect way to promote your event to a local audience.
Pre & Post Conference Itineraries
Fill the schedule with more than just meetings. Discover Tacoma and Pierce County with these itineraries for pre- and post- excursions and events. Want something unique? Our team is here to create a tailored experience for your attendees.
Destination Experts
Tap into local knowledge and let us connect you with the best businesses and services to meet your needs.
Registration Bags
Your attendees receive eco-friendly registration bags so they can keep event information and conference goodies in once convenient place (subject to room night minimum commitment and availability).
Onsite Concierge
We can provide your guests with information right at the event such as maps and Visitor Guides or make dinner reservations with the help of our onsite destination experts. Subject to availability.
Event Alerts
Notification sent to the community tourism businesses two weeks prior to event arrival so community can prepare for event impact.
Microsites
Let us create a custom page on our website featuring your conference. Our team will design and maintain the page to help promote your event, boost attendance and fill room blocks.
Questions?
Contact our Conference Servicing team to discuss support for your upcoming event!